Colossal Order Ltd

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Colossal Order

Game Development Studio

RECRUITMENT PRIVACY POLICY

Last updated: 2026-01-15

Data Controller

Colossal Order Oy
Pellavatehtaankatu 10B
33100 Tampere
Finland
company@colossalorder.fi

Data Collected

We collect the data shared by you, the applicant, in the form of a CV or resume, cover letter, portfolio, or other work samples. The data we collect varies depending on the material you have sent us, but it may contain the following information:

  • Name
  • Date of birth
  • Contact information, such as telephone number, email address, or address
  • Language and other skills
  • Education and job experience
  • Portfolio or work samples
  • Contact information for references 

We may also keep notes made during the recruitment process, such as interview notes.

Purpose of Processing

We process personal data collected during the recruitment process for the purpose of:

  • Evaluating your application and qualifications
  • Communicating with you during the recruitment process
  • Conducting interviews and assessments
  • Making recruitment decisions
  • Fulfilling legal or regulatory obligations related to recruitment

We do not use applicant data for purposes unrelated to the recruitment process.

Legal Basis

We process personal data related to recruitment based on one or more of the following legal bases:

  • Pre-contractual steps: processing is necessary to evaluate your application and take steps prior to entering into an employment contract.
  • Legitimate interest: processing is necessary for managing our recruitment process, including evaluating candidates and documenting recruitment decisions.
  • Legal obligation: where processing is required to comply with applicable employment or labor laws.
Is Providing Data Mandatory?

Providing personal data as part of the recruitment process is voluntary. However, we cannot process your application or evaluate your suitability for a position without the information necessary to do so (such as your CV or resume).

References
You are responsible for ensuring that any personal data you provide about references is shared with their knowledge.

Data Retention

We retain recruitment-related personal data only for as long as necessary to complete the recruitment process and to comply with applicable legal obligations. If no employment relationship is established, we delete or anonymize applicant data within a reasonable period after the recruitment process has ended.

Data Processing and Transfers

We may use third-party service providers to support our recruitment process, such as email services or recruitment tools. Any processing of personal data is carried out in accordance with our General Privacy Policy and applicable data protection laws.

Your Rights

Your rights regarding access, correction, erasure, restriction, objection, and data portability are described in our General Privacy Policy. You may exercise these rights by contacting us using the details above.